By industry

Medical & dental devices

Unify compliance, contract management, and billing across regulated hardware in clinical environments.

Hardfin gives MedTech companies the infrastructure to manage serialized devices, track contracts and billing, handle returns, and meet strict regulatory demands at scale.

Industry challenges

Modern MedTech providers must navigate regulated environments, complex service ecosystems, and evolving revenue models.

Tracking serialized medical and dental equipment across hospitals, clinics, and distributors
Meeting compliance standards with audit-ready traceability
Supporting leases, rentals, and subscription billing aligned to clinical agreements
Managing reverse logistics, returns, and refurbishments with cost and compliance visibility
Connecting siloed data across clinical, ERP, CRM, and operational systems

Hardfin solutions for MedTech

Hardfin centralizes device data, contract management, and billing so MedTech teams can grow confidently and compliantly.

Serialized device lifecycle tracking

Track each device by serial number, with full location history, project assignment, ownership, and lifecycle status.

Regulatory compliance & audit trails

Maintain complete change logs and audit trails for inspections, recalls, and certifications. Ready for inspections.

Project & billing management

Structure rental, lease, or subscription agreements with line items, workflows, and billing period tracking.

Returns & exchange management

Handle RMAs, device swaps, and refurbishments with return orders, exchange orders, and full traceability.

Asset accounting & cost tracking

Track cost basis, depreciation, and useful life for deployed devices, with journal entries for ERP export.

CRM & ERP integrations

Connect with your existing CRM and ERP systems to unify data across the organization.

Key benefits

Stay audit-ready

Ensure compliance with automated audit trails, change logs, and traceability records.

Simplify complex billing

Manage billing periods aligned to rental, lease, or subscription agreements.

Gain global visibility

See where every device is deployed, which contract it's under, and its full history.

Streamline returns & repairs

Accelerate turnaround with traceable return and exchange workflows.

Scale MedTech operations

Launch new contract models and expand across care sites without adding overhead.

Control device costs

Track depreciation, cost basis, and accounting for deployed medical hardware.

Industry success stories

Artyc builds intelligent cold chain shippers designed to transport temperature-sensitive medical and research materials with precise temperature control and real-time visibility. As the company scaled its hardware-enabled logistics platform and leasing model, the team needed systems that could support long-term operational growth without relying on ad hoc processes. With Hardfin, Artyc built the operational and financial infrastructure to manage its hardware fleet and recurring revenue model—giving teams clear visibility and control as the business grows.

Read Artyc's story →

"Hardfin offered us a great solution. The platform means we can scale instead of patching things together, and without layering on waste or overhead. Instead of rebuilding later, we scaled directly into the system we knew we’d need.”

Chris White

VP Manufacturing and Product Operations